Payroll Operations Specialist

Minneapolis, Minnesota, United States

Published

01/23/2024

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Job Summary:

We are seeking a detail-oriented candidate to join our team as a Payroll Operations Specialist. This individual will be responsible for ensuring the accurate and timely processing of employee data changes and payments. The Payroll Operations Specialist will serve as the team expert on employee data change processes and guidelines. This role will act as the primary contact for the holding company’s payroll team and work closely with the broader people team to stay updated on relevant payroll processes and legal changes. Additionally, the People Operations and Payroll Specialist will handle employee inquiries and provide support related to payroll, taxes, and other related matters.

 

Duties and Responsibilities:

• Serve as the team payroll lead and primary contact for the holding company’s payroll team.

• Keep the broader people team informed about any relevant payroll processes or legal changes.

• Author and send payroll-related communications to employees, on topics like W2s and tax surveys.

• Manage and respond to all payroll-related questions and issues from employees, aiding on topics such as taxes, direct deposit, missing checks, etc.

• Oversee the overtime pay submission process, including the compilation and review of timesheets, preparation of data for payroll upload, and submission for processing.

• Manage the compilation and submission of supplemental pay elements, such as anniversary bonuses and fringe benefit reimbursements, ensuring accuracy and timely payment.

• Originate employee data changes in our HRIS and related systems, such as off-cycle compensation updates, changes to managers, work locations, etc. Ensure that updates are accurately captured in all downstream systems.

• Verify that all employee changes are correctly captured for each pay cycle, addressing any identified issues and making necessary corrections.

• Respond to employment and unemployment verification requests, including completing unemployment claims via Equifax.

• Partner with the tax department to ensure proper documentation is acquired and appropriate coding is captured for employee setup or ongoing support.

 

Qualifications:

• 5+ years’ experience managing employee data changes in HRIS system and payroll processing

• Strong knowledge of payroll regulations, tax laws, and compliance requirements.

• Familiarity with HRIS systems and payroll software.

• Excellent attention to detail and accuracy in data entry and calculations.

• Strong organizational and time management skills.

• Ability to handle confidential information with discretion.

• Excellent communication and interpersonal skills.

•Proficient in Microsoft Office Suite, particularly Excel.

The Weber Shandwick Collective recognizes that your health and wellbeing are a priority. This is why we offer a full suite of benefits including:

  • Medical
  • Dental
  • Vision
  • 401k (with employer match)
  • Tuition Reimbursement
  • Juice Money – $60 monthly reimbursement to be used towards purchases that nourish your health, mind, body, and soul
  • MyDays – Flexible holiday schedules
  • Short-Term Disability
  • Paid Employee Family Leave
  • Family Building Benefit

Weber Shandwick is proud to be an Equal Opportunity/Affirmative Action employer. Weber Shandwick recruits qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status or citizenship status.

#LI-EG1

We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at JobAppAccommodation@ipgdxtra.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.

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Washington, District of Columbia, United States

Payroll Operations Specialist

Job Summary:

We are seeking a detail-oriented candidate to join our team as a Payroll Operations Specialist. This individual will be responsible for ensuring the accurate and timely processing of employee data changes and payments. The Payroll Operations Specialist will serve as the team expert on employee data change processes and guidelines. This role will act as the primary contact for the holding company’s payroll team and work closely with the broader people team to stay updated on relevant payroll processes and legal changes. Additionally, the People Operations and Payroll Specialist will handle employee inquiries and provide support related to payroll, taxes, and other related matters.

 

Duties and Responsibilities:

• Serve as the team payroll lead and primary contact for the holding company’s payroll team.

• Keep the broader people team informed about any relevant payroll processes or legal changes.

• Author and send payroll-related communications to employees, on topics like W2s and tax surveys.

• Manage and respond to all payroll-related questions and issues from employees, aiding on topics such as taxes, direct deposit, missing checks, etc.

• Oversee the overtime pay submission process, including the compilation and review of timesheets, preparation of data for payroll upload, and submission for processing.

• Manage the compilation and submission of supplemental pay elements, such as anniversary bonuses and fringe benefit reimbursements, ensuring accuracy and timely payment.

• Originate employee data changes in our HRIS and related systems, such as off-cycle compensation updates, changes to managers, work locations, etc. Ensure that updates are accurately captured in all downstream systems.

• Verify that all employee changes are correctly captured for each pay cycle, addressing any identified issues and making necessary corrections.

• Respond to employment and unemployment verification requests, including completing unemployment claims via Equifax.

• Partner with the tax department to ensure proper documentation is acquired and appropriate coding is captured for employee setup or ongoing support.

 

Qualifications:

• 5+ years’ experience managing employee data changes in HRIS system and payroll processing

• Strong knowledge of payroll regulations, tax laws, and compliance requirements.

• Familiarity with HRIS systems and payroll software.

• Excellent attention to detail and accuracy in data entry and calculations.

• Strong organizational and time management skills.

• Ability to handle confidential information with discretion.

• Excellent communication and interpersonal skills.

•Proficient in Microsoft Office Suite, particularly Excel.

The Weber Shandwick Collective recognizes that your health and wellbeing are a priority. This is why we offer a full suite of benefits including:

  • Medical
  • Dental
  • Vision
  • 401k (with employer match)
  • Tuition Reimbursement
  • Juice Money – $60 monthly reimbursement to be used towards purchases that nourish your health, mind, body, and soul
  • MyDays – Flexible holiday schedules
  • Short-Term Disability
  • Paid Employee Family Leave
  • Family Building Benefit

Weber Shandwick is proud to be an Equal Opportunity/Affirmative Action employer. Weber Shandwick recruits qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status or citizenship status.

#LI-EG1

We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at JobAppAccommodation@ipgdxtra.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.

Chicago, Illinois, United States

Payroll Operations Specialist

Job Summary:

We are seeking a detail-oriented candidate to join our team as a Payroll Operations Specialist. This individual will be responsible for ensuring the accurate and timely processing of employee data changes and payments. The Payroll Operations Specialist will serve as the team expert on employee data change processes and guidelines. This role will act as the primary contact for the holding company’s payroll team and work closely with the broader people team to stay updated on relevant payroll processes and legal changes. Additionally, the People Operations and Payroll Specialist will handle employee inquiries and provide support related to payroll, taxes, and other related matters.

 

Duties and Responsibilities:

• Serve as the team payroll lead and primary contact for the holding company’s payroll team.

• Keep the broader people team informed about any relevant payroll processes or legal changes.

• Author and send payroll-related communications to employees, on topics like W2s and tax surveys.

• Manage and respond to all payroll-related questions and issues from employees, aiding on topics such as taxes, direct deposit, missing checks, etc.

• Oversee the overtime pay submission process, including the compilation and review of timesheets, preparation of data for payroll upload, and submission for processing.

• Manage the compilation and submission of supplemental pay elements, such as anniversary bonuses and fringe benefit reimbursements, ensuring accuracy and timely payment.

• Originate employee data changes in our HRIS and related systems, such as off-cycle compensation updates, changes to managers, work locations, etc. Ensure that updates are accurately captured in all downstream systems.

• Verify that all employee changes are correctly captured for each pay cycle, addressing any identified issues and making necessary corrections.

• Respond to employment and unemployment verification requests, including completing unemployment claims via Equifax.

• Partner with the tax department to ensure proper documentation is acquired and appropriate coding is captured for employee setup or ongoing support.

 

Qualifications:

• 5+ years’ experience managing employee data changes in HRIS system and payroll processing

• Strong knowledge of payroll regulations, tax laws, and compliance requirements.

• Familiarity with HRIS systems and payroll software.

• Excellent attention to detail and accuracy in data entry and calculations.

• Strong organizational and time management skills.

• Ability to handle confidential information with discretion.

• Excellent communication and interpersonal skills.

•Proficient in Microsoft Office Suite, particularly Excel.

The Weber Shandwick Collective recognizes that your health and wellbeing are a priority. This is why we offer a full suite of benefits including:

  • Medical
  • Dental
  • Vision
  • 401k (with employer match)
  • Tuition Reimbursement
  • Juice Money – $60 monthly reimbursement to be used towards purchases that nourish your health, mind, body, and soul
  • MyDays – Flexible holiday schedules
  • Short-Term Disability
  • Paid Employee Family Leave
  • Family Building Benefit

Weber Shandwick is proud to be an Equal Opportunity/Affirmative Action employer. Weber Shandwick recruits qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status or citizenship status.

#LI-EG1

We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at JobAppAccommodation@ipgdxtra.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.

New York, New York, United States

Payroll Operations Specialist

Job Summary:

We are seeking a detail-oriented candidate to join our team as a Payroll Operations Specialist. This individual will be responsible for ensuring the accurate and timely processing of employee data changes and payments. The Payroll Operations Specialist will serve as the team expert on employee data change processes and guidelines. This role will act as the primary contact for the holding company’s payroll team and work closely with the broader people team to stay updated on relevant payroll processes and legal changes. Additionally, the People Operations and Payroll Specialist will handle employee inquiries and provide support related to payroll, taxes, and other related matters.

 

Duties and Responsibilities:

• Serve as the team payroll lead and primary contact for the holding company’s payroll team.

• Keep the broader people team informed about any relevant payroll processes or legal changes.

• Author and send payroll-related communications to employees, on topics like W2s and tax surveys.

• Manage and respond to all payroll-related questions and issues from employees, aiding on topics such as taxes, direct deposit, missing checks, etc.

• Oversee the overtime pay submission process, including the compilation and review of timesheets, preparation of data for payroll upload, and submission for processing.

• Manage the compilation and submission of supplemental pay elements, such as anniversary bonuses and fringe benefit reimbursements, ensuring accuracy and timely payment.

• Originate employee data changes in our HRIS and related systems, such as off-cycle compensation updates, changes to managers, work locations, etc. Ensure that updates are accurately captured in all downstream systems.

• Verify that all employee changes are correctly captured for each pay cycle, addressing any identified issues and making necessary corrections.

• Respond to employment and unemployment verification requests, including completing unemployment claims via Equifax.

• Partner with the tax department to ensure proper documentation is acquired and appropriate coding is captured for employee setup or ongoing support.

 

Qualifications:

• 5+ years’ experience managing employee data changes in HRIS system and payroll processing

• Strong knowledge of payroll regulations, tax laws, and compliance requirements.

• Familiarity with HRIS systems and payroll software.

• Excellent attention to detail and accuracy in data entry and calculations.

• Strong organizational and time management skills.

• Ability to handle confidential information with discretion.

• Excellent communication and interpersonal skills.

•Proficient in Microsoft Office Suite, particularly Excel.

NYC Salary range: $65,000 – $78,000

Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications.

The Weber Shandwick Collective recognizes that your health and wellbeing are a priority. This is why we offer a full suite of benefits including:

  • Medical
  • Dental
  • Vision
  • 401k (with employer match)
  • Tuition Reimbursement
  • Juice Money – $60 monthly reimbursement to be used towards purchases that nourish your health, mind, body, and soul
  • MyDays – Flexible holiday schedules
  • Short-Term Disability
  • Paid Employee Family Leave
  • Family Building Benefit

Weber Shandwick is proud to be an Equal Opportunity/Affirmative Action employer. Weber Shandwick recruits qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status or citizenship status.

#LI-EG1

We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at JobAppAccommodation@ipgdxtra.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.