Project Manager (FTC)

Weber Shandwick is currently seeking a Sr Associate, Integrated Project Management for the New York Project Management team who will work closely with team members in account, creative, public relations, and strategy, as well as report to a Director or VP across a portfolio of brands and/or projects.

Responsibilities:

• Partner with Sr Project Manager to support managing multiple medium-sized projects or one large project
• Responsible for understanding and managing internal budget reporting on projects in with support from Sr Project Manager, as needed
• Professionally manages engagements with account team partners focusing on balancing quality, cost and schedule while managing client expectations
• Partners with Sr Project Manager and finance to help facilitate accurate and realistic staffing and financial forecasts
• Responsible for the development of project estimates and facilitating the reviews with Sr Project Managers for approval
• Routinely monitors financial performance of accounts reviewing bi-weekly time runs, managing time transfer process, and providing monthly burn report summary emails to senior leads identifying any opportunities and risks
• Manages individual PO set up and invoice tracking for their projects
• Supports Sr Project Manager in, client-facing meetings and communications, relative to financial management of the account (SOW development; monitoring and tracking deliverables/budgets; change management and reporting) and project road maps/timelines (project plans)
• Supports in educating the team on roles and responsibilities, process and templates

Requirements:

• 2+ years of Project Management experience, preferably in an agency setting
• Bachelor’s degree required
• Strong financial management skills. Exposure to scoping, burn report tracking, and understanding of relationship when scheduling projects.
• Fluency and/or familiarity with different types of programs and deliverables, such as creative ideation, social and digital
• Excellent written and verbal communication skills
• Ability to effectively and professionally communicate both verbally and in written format with internal team members across multiple disciplines
• Strong organizational and time management skills
• Proficient in Microsoft Project/Smartsheet, Excel, and PowerPoint

The Weber Shandwick Collective recognizes that your health and wellbeing are a priority. This is why we offer a full suite of benefits including:

• Medical
• Dental
• Vision
• 401k (with employer match)
• Tuition Reimbursement
• Juice Money – $60 monthly reimbursement to be used towards purchases that nourish your health, mind, body, and soul
• MyDays – Flexible holiday schedules
• Short-Term Disability
• Paid Employee Family Leave
• Family Building Benefit

NYC Salary range: $62,400 – $72,000

Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications.

Weber Shandwick is proud to be an Equal Opportunity/Affirmative Action employer. Weber Shandwick recruits qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status or citizenship status.

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Who is Weber Shandwick?  

We create cultural value and help brands navigate the ever-changing age of earned: an age where consumers actively say no to advertising; an age where everyone is an influencer that can make or break your brand; an age where content can be turned into commercial opportunity. Our talented team builds brands by finding connection points in the real world. We energise the right mix of talent, using the right platforms and latest technology to choreograph stories that make a real and meaningful impact for some of the world’s leading brands and businesses e.g. HSBC, Ikea, Unilever, eBay and Pinterest to name a few.   

We earn affection, attention, affinity and purchase by delivering value to people around the world, with deep specialisms across food & drink, travel & tourism, consumer tech, consumer health, automotive, sports sponsorship, entertainment & lifestyle and energy. We are known for: 

• Develop data driven insights and strategies to drive measurable impact  
• Creating impactful creative campaigns that tap into culture  
• Creating channel and platform agnostic campaigns that grow organically 
• Delivering integrated campaigns that are earned-first but deliver for paid and owned  

What’s Happening?  

We are looking for a HR Operations Advisor with previous experience gained in a fast-paced environment, ideally within the PR, Marketing/Communications or Media sectors to join us on a 12 month FTC. 

This position will sit within our busy HR Shared Services Team, providing first line support to a variety of agencies. The skill set for success in this role is a professional, pragmatic and customer-focused generalist.  

What you’ll be doing:  

Working in the Shared Services Team within the wider People team, you will provide support in a range of areas including: 

• Producing offer letters and contracts for London and UK regional offices for all employees and contractors in our onboarding system Greenhouse.
• Ensuring new joiner documentation is processed in a timely manner aligned with Service Level Agreements (SLAs).  
• Processing any new joiner reference and/or background checks where necessary.
• Producing documentation required through for employees a (e.g. compensation, contractual changes, leaves of absence, etc.)
• Producing documentation and managing smooth offboarding for employees.
• Ensuring all HR aspects managed by Shared Services are captured within the monthly payroll processes in a timely manner
• Tracking and producing monthly reports on new joiners, leavers, leaves of absence, probation, anniversaries for the agency HR and various department heads.
• Producing and monitoring reports for mandatory IPG Trainings as required.  
• Review and documentation within the HR Shared Services team to be delivered to employees.
• Acting as first line of contact for the Shared Services HR Administrator, dealing with queries and escalating as appropriate.
• Monitoring the HR inboxes and responding to any queries or escalating when needed.
• Keeping up to date with the employment law landscape and the impact to any HR administration, making recommendations as required.
• Building and maintain effective relationships to support all stakeholders
• Contribute to the continuous improvement of the HR Shared Services function to the business, making improvements to our processes to ensure they are efficient and ensure we are providing excellent client service. 

Who are you?  

• Excellent administration and organisational skills with a high level of accuracy, able to meet strict and often tight deadlines.
• Sound commercial approach to business challenges and the need to support business performance at all levels.
• Challenges processes, looking for enhancements, efficiencies and improvements.
• First class interpersonal skills, both written and verbal.
• Ability to work collaboratively, transparently and fast within a small team.
• Ability to work well under pressure and multi-task in a fast-paced environment.
• Able to work smartly in a manner that is efficient, effective and demonstrates added value.
• Pragmatic ‘can do’ attitude with a focus on task completion.
• Self-motivated, independent thinker and problem solver.
• Strong organization and time-management skills.
• Experience with an HR database would be an advantage (e.g. Peoplesoft).
• Proficient in Microsoft Office suite (i.e. Excel, PowerPoint, Microsoft Word). 

Core Benefits:

• Private medical insurance
• Group life assurance
• Group income protection
• Personal pension plan
• Employee Assistance Programme

Flexible Benefits:

• Buy or sell holiday
• Additional life assurance cover
• Critical illness insurance
• Personal Accident Insurance
• Dental insurance
• Travel insurance
• Health screening
• Gym discounts
• Cycle to work scheme
• Health cash plan
• Flexible working with our 3:2 hybrid work model
• 4pm Friday finish
• Equivalent of $250 USD for new joiners on 6 month + contract to support home working setup
• 25 days’ annual leave (in addition to public holidays) plus 2 volunteering days, birthday day off work and festive period off
• Flexible public holidays (from 2023)
• Sweets and snacks in the office
• Exclusive shopping discounts and perks
• Headspace membership
• Annual eyecare voucher
• Season ticket loan
• Referral bonus scheme
• Long service bonus
• Enhanced family leave
• Inclusive and invisible health policies

We appreciate the time take to apply for the role and your recent interest in Weber Shandwick. We will review all applications within five working days and be in touch with those who have been shortlisted to the next stage. Unfortunately, due to volume we are not able to get back to everyone individually so if you have not heard back from us unfortunately you have not been successful on this occasion and wish you all the best in your search.

At IPG we are proud to be a Disability Confident Employer. We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

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Weber Shandwick seeks an experienced VP, Integrated Project Manager for the New York Project Management team who will who will work closely with team members in account, creative, public relations, and strategy, as well as report to a SVP, across a large healthcare portfolio.

Responsibilities:

• Serve as strategic Client Operations support across a large healthcare account.
• Build and sustain key relationships with internal account leads and client procurement and operations teams based in the US.
• Establish and lead account processes focused on things like onboarding, financials, compliance requirements, ways of working, etc.
• Drive consistency in operational and project management skills and solutions; implement agency and client-side operational efficiencies and facilitate effective team integration.
• Work across multiple internal and client stakeholder teams to facilitate operational best practices.
• Proactively mitigate and provide creative solutions as issues and risks arise and share insights and improvement learning opportunities with extended PM team.
• Mentor and counsel team of US PMs, continually assessing talent pool, resource needs, and assignments; optimize US operational/PM infrastructure to scale with growth of business.
• Counsel teams in the development and maintenance of SOWs, guiding people on how best to manage day to day across all project workstreams.
• Collaborate with Client finance team to review financial health of portfolio on an ongoing basis and report to leadership; ensure adherence to financial guidelines including consistent scoping.

Requirements:

• 10+ years of Project Management or Operations Experience (some healthcare experience is ideal but not required).
• Bachelor’s degree required.
• Experience with different types of projects and deliverables, including: strategic presentations, creative concepting and development, video, digital, event-based programs and vendor integrations.
• Ability to effectively improve operations and processes at an agency and brand level.
• Strong financial management skills, including scoping, burn report tracking, resource allocation across project tasks.
• Have excellent written and verbal communication skills with the ability to effectively communicate with team members across multiple disciplines and levels.
• Have excellent organization and time management skills.

The Weber Shandwick Collective recognizes that your health and wellbeing are a priority. This is why we offer a full suite of benefits including:

• Medical
• Dental
• Vision
• 401k (with employer match)
• Tuition Reimbursement
• Juice Money – $60 monthly reimbursement to be used towards purchases that nourish your health, mind, body, and soul
• MyDays – Flexible holiday schedules
• Short-Term Disability
• Paid Employee Family Leave
• Family Building Benefit

NYC Salary range: $130,000 – $165,000

Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications.

Weber Shandwick is proud to be an Equal Opportunity/Affirmative Action employer. Weber Shandwick recruits qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status or citizenship status.

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