HR Operations Advisor - 12 month FTC

Who is Weber Shandwick?

We create cultural value and help brands navigate the ever-changing age of earned: an age where consumers actively say no to advertising; an age where everyone is an influencer that can make or break your brand; an age where content can be turned into commercial opportunity. Our talented team builds brands by finding connection points in the real world. We energise the right mix of talent, using the right platforms and latest technology to choreograph stories that make a real and meaningful impact for some of the world’s leading brands and businesses e.g. HSBC, Ikea, Unilever and eBay to name a few. 

We earn affection, attention, affinity and purchase by delivering value to people around the world, with deep specialisms across food & drink, travel & tourism, consumer tech, consumer health, automotive, sports sponsorship, entertainment & lifestyle and energy. We are known for:

• Develop data driven insights and strategies to drive measurable impact
• Creating impactful creative campaigns that tap into culture
• Creating channel and platform agnostic campaigns that grow organically
• Delivering integrated campaigns that are earned-first but deliver for paid and owned

 

What’s Happening?

Weber Shandwick’s global Social Impact team delivers innovative strategies and creative campaigns for purpose-driven brands and organisations around the world. Working with clients across non-profit and private sectors, we know what it takes to move people from awareness to action. We bring deep subject-matter expertise in issues spanning global health and development, sustainability, education and social justice.

What will you be doing?

Client

• Conducting in-depth research on social impact topics and analysing findings to draw useful insights for client deliverables and new business proposals
• Account management support, for example client status reports and media coverage reports. Working closely with all team members, particularly Managers to ensure that all of the essential account management materials (e.g. status reports, action lists, call notes, etc.) are accurate and up-to-date
• Development of written copy and media materials such as client briefings, press releases, media pitches and digital content
• Writing a range of materials, including press releases, meeting notes, research write-ups, etc.
• Liaising with suppliers (e.g. designers, printers, etc.) often under tight timelines

 

Media

• Building up a solid knowledge of clients’ relevant media targets and the type of social impact stories that are reported and why
• Providing knowledge of UK media landscape with a strong grasp of what makes a good news story
• “Selling-in” material across a broad range of media, often working to tight deadlines.
• Writing media relations materials, including email pitches, press releases, etc.
• Undertaking regular media monitoring for a range of projects

 

Internal activities/team management

• Building and maintaining relationships with people in other departments, such as design, finance, and IT and working effectively with them to ensure account teams are obtaining the information and support they need

 

Who are you?

• Previous experience in social impact, global health, international relations, development and/or aid
• Previous experience in public relations, communications or marketing
• Excellent communicator – you excel in both oral and written communications
• Proactive – you take the initiative to put yourself forward for certain tasks, provide updates to the team and offer suggestions and ideas at meetings
• Time management – you can juggle different clients and team needs at the same time, understanding what needs to be prioritised and flagging if deadlines won’t be met
• Diligent – you consistently ensure that you review your pieces of work and pay attention to detail. This should be attained even when accounts are busy.
• Passionate – you are interested in the social impact space and aware of the broader political context, demonstrating a genuine passion for social impact issues

 

Core Benefits:

• Private medical insurance
• Group life assurance
• Group income protection
• Personal pension plan
• Employee Assistance Programme

Flexible Benefits:

• Buy or sell holiday
• Additional life assurance cover
• Critical illness insurance
• Personal Accident Insurance
• Dental insurance
• Travel insurance
• Health screening
• Gym discounts
• Cycle to work scheme
• Health cash plan
• Flexible working with our 3:2 hybrid work model
• 4pm Friday finish
• Equivalent of $250 USD for new joiners on 6 month + contract to support home working setup
• 25 days’ annual leave (in addition to public holidays) plus 2 volunteering days, birthday day off work and festive period off
• Flexible public holidays (from 2023)
• Sweets and snacks in the office
• Exclusive shopping discounts and perks
• Headspace membership
• Annual eyecare voucher
• Season ticket loan
• Referral bonus scheme
• Long service bonus
• Enhanced family leave
• Inclusive and invisible health policies

We appreciate the time take to apply for the role and your recent interest in Weber Shandwick. We will review all applications within five working days and be in touch with those who have been shortlisted to the next stage. Unfortunately, due to volume we are not able to get back to everyone individually so if you have not heard back from us unfortunately you have not been successful on this occasion and wish you all the best in your search.

At IPG we are proud to be a Disability Confident Employer. We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at JobAppAccommodation@ipgdxtra.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.

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Who is Weber Shandwick?  

We create cultural value and help brands navigate the ever-changing age of earned: an age where consumers actively say no to advertising; an age where everyone is an influencer that can make or break your brand; an age where content can be turned into commercial opportunity. Our talented team builds brands by finding connection points in the real world. We energise the right mix of talent, using the right platforms and latest technology to choreograph stories that make a real and meaningful impact for some of the world’s leading brands and businesses e.g. HSBC, Ikea, Unilever and eBay to name a few.   

We earn affection, attention, affinity, and purchase by delivering value to people around the works, automotive, sports sponsorship, entertainment & lifestyle, and energy. We are known for:   

• Develop data driven insights and strategies to drive measurable impact   
• Creating impactful creative campaigns that tap into culture   
• Creating channel and platform agnostic campaigns that grow organically  
• Delivering integrated campaigns that are earned-first but deliver for paid and owned

The Role

As a Project Manager of our Creative Practice you will be responsible for coordinating the right people and processes to ensure that creative briefs are delivered to a consistently excellent standard.

You will serve as the primary contact for internal team members, across varying practices. establishing the right project approaches, communication methods in order to enable flawless project execution. One of the most important aspects of being a Project Manager is the ability to be the conductor of the project, and be a proactive, solution-oriented, and a strategic motivator.

Key responsibilities include but are not limited to:

As a Project Manager, you will be passionate and knowledgeable about everything operational, with strong experience and knowledge around delivering commercial, consumer projects.

Responsibilities

• Be the guardian of Creative Development Processes and work closely with the EVP of Creative Ops to ensure processes are being adhered to.
• Be in charge of running a diverse range of creative projects of all sizes across a range of industries (B2B, Consumer, Corporate and Health)
• Create cost estimates, project timelines and any other project administration independently and contribute to official SOW’s where necessary
• Work closely with design and production to book in creative requests
• Implement project processes appropriate for the project requirements
• Define team roles and responsibilities
• Ensure resources are allocated properly to deliver on time and on budget
• Regularly track scope, budget and timeline
• Prepare and present regular status updates of all projects for review
• Act as the primary contact for internal team members and outside vendors (as required)
• Work seamlessly with the EVP Of Creative Ops, Resource Management and production to coordinate team output

Skills

Personal

• A proactive and clear communicator
• Have excellent organisation and time management skills
• Comfortable working in a highly collaborative, multi-disciplinary number of teams
• Show a clear ability to work autonomously, with solid decision-making skills
• Remain organized, calm and in control under pressure
• Excellent understanding of the creative and production process, including strategy, creative development and production
• Able to motivate internal and external teams, balancing the needs of creative staff against project requirements
• Be a strong hands-on individual that can organise and operate multi-faceted projects
• Be comfortable in ensuring the right processes are followed and when to bend
• Strike the balance between creative and practical thinking
• You are a creator – who understands the work that goes into making creative solutions for business problems. You know how to make things happen

Management / leadership

• Have excellent written and verbal communication skills with the ability to effectively communicate with internal team members across multiple levels, building trust in your abilities to get the job done effectively
• Be able to navigate complexities of team members: knowing when to be strict and when to be flexible
• Exhibit strong conflict resolution skills moderating difficult discussions and resolving situations in a manner favourable to both client and internal teams
• Be a proactive, solution-oriented and strategic problem solver.

Project management

• Have a good understanding of project management methodology, technology tools and administration
• Ability to adapt project plans to accommodate unforeseen situations
• Be the arbiter of process: defines roles and responsibilities clearly, leveraging experience to ensure work meets the client, customer and brand requirements and provides input to the internal team as needed
• Deploy effective resource management in collaboration with capability leads, resource managers and agency finance (business manager)

Qualification and experience

• Experience managing complex and high-profile branding and creative projects
• Demonstrable experience within a design agency environment
• Experience managing large project budgets
• Experience with project management tools and software
• Advanced Microsoft Office suite
• Knowledge of Abobe Creative Cloud

Core Benefits:

• Private medical insurance
• Group life assurance
• Group income protection
• Personal pension plan
• Employee Assistance Programme

Flexible Benefits:

• Buy or sell holiday
• Additional life assurance cover
• Critical illness insurance
• Personal Accident Insurance
• Dental insurance
• Travel insurance
• Health screening
• Gym discounts
• Cycle to work scheme
• Health cash plan

Soft Benefits:

• Flexible working with our 3:2 hybrid work model
• 4pm Friday finish
• Equivalent of $250 USD for new joiners on 6 month + contract to support home working setup
• 25 days’ annual leave (in addition to public holidays) plus 2 volunteering days, birthday day off work and festive period off
• Flexible public holidays (from 2023)
• Sweets and snacks in the office
• Exclusive shopping discounts and perks
• Headspace membership
• Annual eyecare voucher
• Season ticket loan
• Referral bonus scheme
• Long service bonus
• Enhanced family leave
• Inclusive and invisible health policies

We  appreciate the time take to apply for the role and your recent interest in Weber Shandwick. We will review all applications within five working days and be in touch with those who have been shortlisted to the next stage. Unfortunately, due to volume we are not able to get back to everyone individually so if you have not heard back from us unfortunately you have not been successful on this occasion and wish you all the best in your search.

At IPG we are proud to be a Disability Confident Employer. We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Dein Herz schlägt für Menschen und du würdest dich als detailorientierte Person beschreiben? Du überzeugst durch ein hohes Maß an Verantwortungsbewusstsein sowie Diskretion und möchtest uns bei verschiedenen Projekten im gesamten Human Resources Lifecycle, von Talent Acquisition, über People Operations bis hin zu Learning & Development sowie DEI und Culture unterstützen? Dann bist bei uns als Werkstudent:in bei uns im People Department genau richtig! 

Im People-Bereich sind wir ein 5-köpfiges Team, das für Personalthemen brennt, gerne zusammenarbeitet und sich immer gegenseitig unterstützt. Wir betreuen circa 160 Mitarbeitende entlang des Employee Lifecycles. Du wirst bei uns vollwertiges Teammitglied und hast die Chance, Einblick in alle People Bereiche zu bekommen. 

 

 

DEINE AUFGABEN – DU … 

• unterstützt bei vielfältigen Projekten im Bereich Culture, Mental Health, Benefits, Diversity, Equity & Inclusion, Talent Acquisition sowie unserem Traineeship. 
• wirkst bei Maßnahmen rund um Employer Branding und Employee Retention mit. 
• unterstützt bei der Organisation und Durchführung von diversen Trainingsmaßnahmen im Rahmen der Personalentwicklung und kannst dich aktiv einbringen. 
• bereitest interne Fragebögen für Events, Trainings oder Entwicklungsmaßnahmen vor und wertest diese aus. 
• bringst aktive eigene Ideen ein, übernimmst selbstständig (Teil-) Projekte und unterstützt uns in der Optimierung bestehender Prozesse. 
• erhältst neben deinem Schwerpunkt im Bereich People & Culture sowie Learning & Development, auch Einblicke in die Bereiche People Operations und Recruiting. 
• hilfst bei der Pflege und Aktualisierung unserer internen Sharepoints. 

 

DEIN PROFIL – DU… 

• studierst noch für mindestens ein weiteres Jahr. 
• besitzt eine strukturierte, zuverlässige und detailorientierte Arbeitsweise. 
• hast ein positives Auftreten und Spaß im Team zu arbeiten. 
• stehst neuen Tätigkeiten und Herausforderungen offen gegenüber und ergreifst Initiative. 
• hast großes Verantwortungsbewusstsein im Umgang mit vertraulichen und sensiblen Themen. 
• sprichst sehr gut Deutsch und Englisch. 
• hast eine Leidenschaft im Umgang mit Menschen, in der Organisation und Kommunikation. 
• Nice to Have: erste Erfahrungen im Personalbereich oder alternativ ein sehr großes Interesse für den Bereich Human Resources. 

 

DAS BIETEN WIR DIR: 

• Internationales Arbeiten in einem innovativen, inspirierenden, weltweiten Agenturnetzwerk. 
• Homeoffice und flexible Arbeitszeitenregelung. 
• Unbegrenzter Zugang zu LinkedIn Learning und der getabstract-App, damit du dich in genau den Bereichen weiterbilden kannst, die dich am meisten interessieren. 
• Mental Health Initiativen wie die freie Nutzung der Headspace-App und unserer externen Mitarbeitendenberatung (EAP), mit der dir psychologische Expert:innen zu jeder Zeit zur Verfügung stehen. 
• Zahlreiche Mitarbeiterrabatte bei ausgewählten Shopping-Partner:innen. 

 

KLINGT NACH DIR?  

Dann bist du bei uns genau richtig! Los geht’s! Wir freuen uns auf deine Bewerbung. 

Du hast noch Fragen? Rufe mich gerne direkt an unter +49 30 20351255. Ich bin Tatjana, deine Ansprechpartnerin. 

 

UNSER PROFIL: 

Wir sind eine der weltweit führenden Kommunikationsagenturen mit Niederlassungen in über 80 Ländern. In Deutschland arbeiten 160 Kolleg:innen unabhängig von einer Practice- und Standortstruktur übergreifend in agilen Teams zusammen. Wir beraten unsere Kund:innen an den Schnittstellen von Wirtschaft, Gesellschaft und Politik umfassend und bieten je nach Problemstellung und Herausforderung individuell zusammengestellte Teams aus unseren Kompetenz- und Skill-Clustern. 

 

Wir verpflichten uns zur Gleichberechtigung aller Mitarbeitenden und sorgen für ein diskriminierungs- und belästigungsfreies Arbeitsumfeld. Alle Einstellungsentscheidungen sind durch die Stellenanforderungen, die individuellen Qualifikationen und den geschäftlichen Bedarf begründet. Alle entsprechend qualifizierten Bewerber werden ungeachtet ihrer ethnischen Herkunft, ihrer Hautfarbe, ihrer Religion, ihres Geschlechtes, ihres Alters, ihrer sexuellen Orientierung, ihrer nationalen Herkunft oder einer Behinderung gleichermaßen für eine Anstellung berücksichtigt. 

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