We’re seeking a Resource Management Intern to join our growing Resource Management (RM) team in New York. You will work closely with project managers, finance, account teams and office/practice leads, as well as other members of the RM team, to gather forward-looking staffing projections for the office, enter the data (or work with PMs to ensure that it is entered) into a centralized tool, and analyze forward-looking and backward-looking data.

Ideally, you’re a juggler, a problem solver, and a quick thinker with a level head and excellent people skills. This important role keeps you on your toes with varying day-to-day work that is both fun and challenging.

What you’ll be doing: 

• Assist with talent requests, recommending possible solutions and helping to facilitate conversations that will lead to strong utilization and the offset of unnecessary hires
• Proactively build positive relationships with all levels of talent, account teams & project managers – act as a widely-known, helpful resource and problem solver
• Strategically help match talent with needs, taking into account: requests/staff plans provided by account teams and project managers
• Support the ongoing collection of forward-looking data requiring talent allocations at a project/account and individual level and enter the data into Resource Management Tool
• Demonstrate an ability to provide intel and answer questions about what people are working on and where/why they have time, ensure that the perceived workload of the group aligns with the data being reported
• Identify and flag discrepancies, demonstrate an understanding of how to efficiently address them and remove hurdles
• Prepare for and meaningfully contribute to weekly resourcing meetings/discussions, identifying resourcing issues, and sending action-oriented recaps that keep people on task
• Facilitate discussions as a result of staffing decisions as needed to keep things moving to resolution
• Partner with colleagues across other offices to ensure we’re identifying great opportunities for our talent and identifying solutions that service and balance the needs of both the business and the individual

Qualifications: 

• Proficient in MAC and PC, Microsoft Office
• Ability to manage a project from beginning to end
• Highly organized and able to manage multiple projects and adapt to shifting priorities with a strong attention to detail
• Utilize company tools to enter allocation data, track staffing trends and summarize results
• A proven upbeat, enthusiastic and self-starter attitude with the ability to inspire and motivate a variety of team members
• Possess strong sense of curiosity, solution-oriented mentality, and critical thinking skills as they will be central to general approach to day-to-day needs

What you’ll get from us: 

• Buddy: all new-hires are paired with a buddy dedicated to making your time with us amazing
• In-person trainings and coaching: you’ll be invited to workshops and ongoing trainings in-person to introduce you to the latest and greatest in the industry
• A possible career: Internships have the possibility of growing into a full-time position
• A paycheck! Interns are paid hourly, at 40-hours per week

Requirements:

• The ideal candidate must be a college graduate by the start of the internship or have demonstrated transferrable skills
• Must be available to work 40 hours a week starting January

NYC Salary range: $20.00 – $20.00

Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications.

Weber Shandwick is proud to be an Equal Opportunity/Affirmative Action employer. Weber Shandwick recruits qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status or citizenship status.

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Who is Weber Shandwick?  
 
At The Weber Shandwick Collective, you are welcomed, valued and empowered to grow and we believe that opportunity grows in a collective. 

We create cultural value and help brands navigate the ever-changing age of earned: an age where consumers actively say no to advertising; an age where everyone is an influencer that can make or break your brand; an age where content can be turned into commercial opportunity. Our talented team builds brands by finding connection points in the real world. We energise the right mix of talent, using the right platforms and latest technology to choreograph stories that make a real and meaningful impact for some of the world’s leading brands and businesses. 

We earn affection, attention, affinity and purchase by delivering value to people around the world, with deep specialisms across food & drink, travel & tourism, consumer tech, consumer health, social impact, automotive, sports sponsorship, entertainment & lifestyle and energy. We are known for: 

• Developing data driven insights and strategies to drive measurable impact
• Creating impactful campaigns that tap into culture
• Creating channel and platform agnostic campaigns that grow organically
• Delivering integrated campaigns that are earned-first but deliver for paid and owned

What’s happening?

Weber Shandwick is looking for a talented Senior Manager to join the Social Impact team in our London office.

Our specialist Social Impact division is dedicated to supporting organisations at the forefront of positive global change. Our clients include foundations, NGOs, and purpose-driven companies. We work across global health, development, humanitarian and environmental issues. Within these themes, our team holds deep expertise in food security, malnutrition, climate adaptation, gender, ocean conservation, education, infectious and non-communicable diseases, women’s health, development finance, agriculture and humanitarian response.

We partner with our clients to deliver integrated communications strategies that shift perceptions and policies on key issues. This includes designing creative campaigns to engage wider audiences, as well as media relations and social media support, taking our clients’ messages and stories onto the channels that influence their target audiences.

We’re a tight-knit team – expert, high-performing and dynamic. We collaborate closely with a global network of Social Impact colleagues across Weber Shandwick, channelling our collective passion and knowledge. We show up with energy, purpose and a shared belief that smart communications can drive change at a global scale.

The role

The opportunity involves working on a portfolio of impactful global organisations, executing integrated campaigns involving strategy, earned media, creative, social and digital. The candidate will lead the day-to-day running of projects, provide counsel, support in the development of campaign and media strategies, manage budgets, and contribute to the strong execution of activities. 

As a Senior Manager in the team you would follow the Africa health agenda, who is shaping conversations at COP climate talks, and keep up with how BBC Africa, Devex and Al Jazeera frame global stories. The role involves understanding the agenda-setters; recognising the kinds of people who shape global conversations whether that’s key journalists covering African countries and global health, leaders in major foundations (like Gates Foundation or Wellcome), UN and Africa CDC voices, influential researchers, frontline advocates, or the communicators driving narratives on climate, gender, health and human rights.

The successful candidate will demonstrate the following key skills and attributes:

CLIENT AND WORK

• Develop and draft media strategies, press releases, reactive media statements, talking points, FAQs, memos, crisis plans, and other deliverables as needed
• Oversee and execute proactive media outreach and reactive media relations strategies as needed
• Drive development of tactical plans, translating strategies into tactics, ensuring deliverables align with strategies
• Lead/manage multiple integrated work streams and partner with clients to deliver on time/on budget work plans with minimal supervision on complex global Social Impact issues
  • Serve as the day-to-day client contact flagging, triaging and managing client issues as they arise
  • Oversee project management, maintaining overall account tracker and other trackers as needed
• Proactively support and suggest ideas and improvements to exceed client expectations by leveraging sector knowledge/experience

SELF LEADERSHIP AND TALENT MANAGEMENT

• Demonstrate creative problem solving and teamwork
• Build and lead productive relationships internally, with interagency teams, and a diverse array of agency colleagues

GROWTH AND BUSINESS DEVELOPMENT

• Participate in brainstorms and planning
• Support new business pitch content creation and organic business growth efforts
• Hone presentation skills, participating in pitches when possible

BUSINESS ACUMEN

• Develop budgets, support analysis of budget and time entry, and account invoicing
• Assist in financial management for clients, including development of invoices and activity reports to maintain profitability of engagements

Minimum Criteria:

To be considered for this role, you must have experience delivering integrated communications strategies across topics such as global health, development, humanitarian and / or environmental issues.

Ideal Experience Required:

We are hoping to meet an experienced communications practitioner who is insatiably curious, analytical, proactive and open-minded. You’ll be immersed in international issues, a voracious consumer of relevant media, and interested in deploying communications in the service of lasting change.  You’ll be a strong writer and media relations operator with creative flair to bring stories to life.

• Ideally you will possess many of the above skills and attributes
• A deep interest in international issues, whether global health, development, climate, environment or human rights
• Fluency in media relations with an instinctive understanding of what makes a good story and how to shape stories from our clients’ activities
• Strong awareness of media in top tier and specialist UK/global/African media (FT, Economist Guardian, BBC World Service etc.) and an understanding of how journalists operate
• Excellent verbal and written communication skills, particularly the ability to digest complex information and turn it into crisp, compelling written copy
• Mastery in copywriting a range of external and media materials including press releases, key message documents, pitches, social media content, etc.
• Experience of working in a fast-paced environment, juggling multiple projects and deadlines, adapting approaches when the needs of clients change
• Experience working with multiple disciplines and specialists to deliver integrated campaigns
• Strong presentation skills and a desire to be involved in new business pitching
• A proactive approach to identifying opportunities for the client, practice and team
• Attentive to detail and delivery of high-quality work
• Fluency in Microsoft programmes and digital/social media platforms, tools and solutions
• Positive, problem-solving attitude
• Ambitious with an entrepreneurial streak

Maybe you’ve worked in community organising, campaigning or journalism rather than PR or agency. If you bring sharp strategic thinking, curiosity and real-world insight, we want to hear from you especially if you deeply understand media & storytelling, have a strong interest in global social justice and are excited by this role. 

Join us and help make an impact.  

Together, we’ll set the bar, cheer each other on and multiply your potential.

Core Benefits:

• Private medical insurance
• Group life assurance
• Group income protection
• Personal pension plan
• Employee Assistance Programme

Flexible Benefits:

• Buy or sell holiday
• Additional life assurance cover
• Critical illness insurance
• Personal Accident Insurance
• Dental insurance
• Travel insurance
• Health screening
• Gym discounts
• Cycle to work scheme
• Health cash plan
• Flexible working with our 3:2 hybrid work model
• Equivalent of $250 USD for new joiners on 6 month + contract to support home working setup
• 25 days’ annual leave (in addition to public holidays) plus 2 volunteering days, birthday day off work and discretionary festive closure
• Flexible public holidays
• Dedicated Business Resource Groups including Women of Weber, Decoded (Global Majority network), and PRISM (LGBTQIA+)
• Sweets and snacks in the office
• Exclusive shopping discounts and perks
• Annual eyecare voucher
• Season ticket loan
• Referral bonus scheme
• Long service bonus
• Enhanced family leave
• Inclusive and invisible health policies

Note from the Talent Team:

At Weber Shandwick we are proud to be a Disability Confident Employer. We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. 

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Location: Berlin 

 

Dein Herz schlägt für den People Operations Bereich? Du würdest dich als detailorientierte Person mit einem analytischen Denkvermögen beschreiben? Du überzeugst durch ein hohes Maß an Verantwortungsbewusstsein und Genauigkeit? Außerdem suchst du nach einer internationalen Agentur mit abwechslungsreichen und verantwortungsvollen Aufgaben sowie sympathischen Kolleg:innen? Dann bist du bei uns genau richtig!   

 

DEINE AUFGABEN – DU… 

• bist  Ansprechpartner:in im Bereich People Operations für unsere Führungskräfte und bearbeitest Anfragen unserer Mitarbeitenden. 
• erstellst und prüfst Arbeitsverträge, Vertragsänderungen sowie Bescheinigungen und Arbeitszeugnisse.   
• bereitest die Lohnbuchhaltung vor und stehst im engen Austausch mit unserem Finance Team. 
• übernimmst die Personaldatenerfassung sowie –pflege in unseren HR-Systemen und führst Personaldatenanalysen als Entscheidungsgrundlagen durch. 
• bist Ansprechpartner:in im Bereich Arbeitsrecht in Rücksprache mit unserem Anwalt und unserer Director People.  
• bist für das On- und Offboarding neuer Mitarbeitenden zuständig und führst Check-In Gespräche sowie Exit-Interviews. 
• verwaltest das Absence Management und übernimmst lokale administrative Aufgaben in HR-Prozessen. 
• arbeitest an spannenden Projekten des gesamten HR-Lifecycles gemeinsam mit deinem Team. 

 

DAMIT PUNKTEST DU BEI UNS – DU… 

• bringst Arbeitserfahrung im Personalbereich, insbesondere im People Operations Bereich mit. 
• verfügst über Vorkenntnisse in der vorbereitenden Lohnbuchhaltung, im Vertragswesen sowie in der Arbeit mit HR-Systemen, Vorkenntnisse in Workday ist ein Plus. 
• hast gute Kenntnisse im deutschen Arbeitsrecht. 
• besitzt eine strukturierte, zuverlässige und detailorientierte Arbeitsweise. 
• bist gerne im direkten Austausch mit Kolleg:innen und Führungskräften 
• hast sehr gute Deutsch- und Englischkenntnisse in Wort und Schrift. 

  

DAS BIETEN WIR DIR: 

• 28 Tage Urlaub im Jahr sowie zusätzlich Heiligabend, Silvester, an deinem Geburtstag und einem standortbezogenen Brauchtumstag frei.   
• Hybrides Arbeiten und flexible Arbeitszeitenregelung.  
• Möglichkeiten zur temporären Remote-Arbeit aus dem EU-Ausland.     
• Subvention deines Deutschlandtickets sowie Bike-Leasing via Jobrad.  
• Unbegrenzter Zugang zu LinkedIn Learning.  
• Mental Health Initiativen wie die freie Nutzung unserer externen Mitarbeitendenberatung (EAP), mit der dir psychologische Expert:innen zu jeder Zeit zur Verfügung stehen.  
• Zahlreiche Mitarbeiterrabatte bei ausgewählten Shopping-Partner:innen.  

 

 KLINGT NACH DIR?  

Dann bist du bei uns genau richtig! Los geht’s! Wir freuen uns auf deine Bewerbung. 

Du hast noch Fragen? Rufe mich gerne direkt an unter +49 30 203512 55. Ich bin Tatjana, deine Ansprechpartnerin. 

 

UNSER PROFIL: 

Wir sind eine der weltweit führenden Kommunikationsagenturen mit Niederlassungen in über 80 Ländern. In Deutschland arbeiten 160 Kolleg:innen unabhängig von einer Practice- und Standortstruktur übergreifend in agilen Teams zusammen. Wir beraten unsere Kund:innen an den Schnittstellen von Wirtschaft, Gesellschaft und Politik umfassend und bieten je nach Problemstellung und Herausforderung individuell zusammengestellte Teams aus unseren Kompetenz- und Skill-Clustern. 

 

Wir verpflichten uns zur Gleichberechtigung aller Mitarbeitenden und sorgen für ein diskriminierungs- und belästigungsfreies Arbeitsumfeld. Alle Einstellungsentscheidungen sind durch die Stellenanforderungen, die individuellen Qualifikationen und den geschäftlichen Bedarf begründet. Alle entsprechend qualifizierten Bewerber werden ungeachtet ihrer ethnischen Herkunft, ihrer Hautfarbe, ihrer Religion, ihres Geschlechtes, ihres Alters, ihrer sexuellen Orientierung, ihrer nationalen Herkunft oder einer Behinderung gleichermaßen für eine Anstellung berücksichtigt. 

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