Marketing and New Business Assistant, EMEA

London, England, United Kingdom

Published

02/12/2024

Apply now

 

Who is Weber Shandwick? 

We create cultural value and help brands navigate the ever-changing age of earned: an age where consumers actively say no to advertising; an age where everyone is an influencer that can make or break your brand; an age where content can be turned into commercial opportunity. Our talented team builds brands by finding connection points in the real world. We energise the right mix of talent, using the right platforms and latest technology to choreograph stories that make a real and meaningful impact for some of the world’s leading brands and businesses e.g. HSBCIkea, Unilever, eBay, Tinder, and Pinterest to name a few.  

We earn affection, attention, affinity, and purchase by delivering value to people around the world, automotive, sports sponsorship, entertainment & lifestyle, and energy. We are known for:  

  • Developing data driven insights and strategies to drive measurable impact 
  • Creating impactful campaigns that tap into culture   
  • Creating channel and platform agnostic campaigns that grow organically 
  • Delivering integrated campaigns that are earned-first but deliver for paid and owned 

 

What’s Happening?

We are excited to announce a new role that will span across marketing and business development providing key support on both the individual and team levels.

The responsibilities of Team Assistant will map across two different areas: administrative support to the EVP, Marketing and Comms and wider team support across Business Development, Marketing and Communications.

What will you be doing?

Individual support to EVP, Communications and Marketing EMEA

  • Arranging domestic and international travel, accommodation, taxis, visa applications
  • Diary management for internal and external meetings
  • Processing purchase orders and business invoices related to the direct support
  • Processing expenses in accordance with the company policy
  • Preparing and amending documents, reports, emails and correspondence for marketing and new business purposes

Wider team support:

You will be supporting a high-performing, busy team across the growth spectrum, from business development through to marketing and communications (internal and external).

  • Support with marketing and communications initiatives including website upkeep, building marketing email templates and social media channels. Content creation using Adobe suite for both external and internal channels
  • Support with pitches, including diary co-ordination, pitch management, research, reporting
  • Support with preparing media packs for journalist
  • Support with both online and in-person events – 3rd party sponsorships and owned events, including TWSCs new Insight Out thought leadership series
  • Database management – opportunity updating, reporting
  • Content management (case studies and credential documents)
  • Research support for the team – researching other agencies, new business clients and more
  • Organisation and general upkeep of all new business SharePoint files and case study repositories
  • Support the team with new business reporting, which is fed to senior management and helps inform wider business decisions

Who are you?

  • Proactivity is key! A drive to learn, exhibiting our value of Curiosity.
  • Strong team player that exhibits professional conduct at all times
  • Positive and energetic member of the team
  • Highly efficient, reliable, trustworthy and organised
  • Happy to juggle a number of tasks for different stakeholders
  • Ability to handle confidential information with integrity and discretion
  • Strong attention to detail and proven problem-solving skills
  • High written and verbal communication skills
  • Highly proficient in Microsoft Office suite + Adobe preferred
  • Confidence to interact with senior stakeholders

Core Benefits: 

  • Private medical insurance 
  • Group life assurance 
  • Group income protection 
  • Personal pension plan 
  • Employee Assistance Programme 

Flexible Benefits: 

  • Buy or sell holiday 
  • Additional life assurance cover 
  • Critical illness insurance 
  • Personal Accident Insurance 
  • Dental insurance 
  • Travel insurance 
  • Health screening 
  • Gym discounts 
  • Cycle to work scheme 
  • Health cash plan 
  • Flexible working with our 3:2 hybrid work model 
  • 4pm Friday finish 
  • Equivalent of $250 USD for new joiners on 6 month + contract to support home working setup 
  • 25 days’ annual leave (in addition to public holidays) plus 2 volunteering days, birthday day off and discretionary festive closure 
  • Flexible public holidays 
  • Exclusive shopping discounts and perks 
  • Headspace membership 
  • Annual eyecare voucher 
  • Season ticket loan 
  • Referral bonus scheme 
  • Long service bonus 
  • Enhanced family leave 
  • Inclusive and invisible health policies 

 

We appreciate the time take to apply for the role and your recent interest in Weber Shandwick. We will review all applications within five working days and be in touch with those who have been shortlisted to the next stage. Unfortunately, due to volume we are not able to get back to everyone individually so if you have not heard back from us unfortunately you have not been successful on this occasion and wish you all the best in your search.

At Weber Shandwick we are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

At IPG we are proud to be a Disability Confident Employer. We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

 

We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at JobAppAccommodation@ipgdxtra.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.

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#LI-EG1

We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at JobAppAccommodation@ipgdxtra.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.

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• Partner with the tax department to ensure proper documentation is acquired and appropriate coding is captured for employee setup or ongoing support.

 

Qualifications:

• 5+ years’ experience managing employee data changes in HRIS system and payroll processing

• Strong knowledge of payroll regulations, tax laws, and compliance requirements.

• Familiarity with HRIS systems and payroll software.

• Excellent attention to detail and accuracy in data entry and calculations.

• Strong organizational and time management skills.

• Ability to handle confidential information with discretion.

• Excellent communication and interpersonal skills.

•Proficient in Microsoft Office Suite, particularly Excel.

The Weber Shandwick Collective recognizes that your health and wellbeing are a priority. This is why we offer a full suite of benefits including:

  • Medical
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  • Tuition Reimbursement
  • Juice Money – $60 monthly reimbursement to be used towards purchases that nourish your health, mind, body, and soul
  • MyDays – Flexible holiday schedules
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  • Paid Employee Family Leave
  • Family Building Benefit

Weber Shandwick is proud to be an Equal Opportunity/Affirmative Action employer. Weber Shandwick recruits qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status or citizenship status.

#LI-EG1

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