Executive Assistant

Who We Are

Weber Shandwick Canada, part of the Weber Shandwick global network, is a leading global communications agency that believes in the power of real connections—between people, brands, and culture. We’re a collaborative, creative, and inclusive team, committed to driving engagement across all forms of media, and sparking conversations that shape the future. At Weber Shandwick, diversity and inclusion aren’t just a priority—they’re the foundation of our ethos and how we build better ideas.

The Opportunity

We’re looking for a proactive and detail-oriented individual to join our Business Development team as a Senior Associate. In this supporting role, you’ll assist in shaping and executing our marketing strategy and contributing to business growth. Your responsibilities will include aiding in building our brand presence, crafting campaigns, and coordinating with various teams. If you’re a team player who thrives in a fast-paced environment and enjoys working on creative projects, this role is for you.

At Weber Shandwick Canada, our work is grounded in strategy, cultural insights, and creativity. We help brands connect with the people who matter most—meeting them where they are and speaking to what they care about. We aim not just to capture attention, but to create enduring impact and build powerful, lasting bonds. Our stories are designed to live in the culture, language, and speed of today’s media.

The ideal candidate is endlessly curious, constantly exploring the news and the industry. They actively read, follow, and engage with leading news and influencers to stay ahead of the curve.

Responsibilities:

• Assist in the execution of marketing plans to boost agency visibility and new business efforts.
• Help maintain and update brand materials—think case studies, capabilities decks, and social content.
• Collaborate with practice and account leads on award submissions and showcase standout work.
• Assist in tracking trends and competitors to keep the agency ahead of the curve.
• Work with cross-functional teams to bring our story and capabilities to life in new business opportunities, from strategy to execution.
• Assist in the response of new business RFPs.
• Help develop and manage vendor and other partner relationships.
• Assist in research and reporting to track the success of our efforts.

Qualifications:

• Experience in marketing, PR, or digital (agency experience = bonus points).
• Excellent communication skills with a knack for storytelling.
• Organized and detail-oriented with a knack for juggling multiple projects.
• Curious, creative, and on the pulse of what’s new in culture and in the industry.
• Collaborative and comfortable navigating a global, fast-paced environment.

Why Weber Shandwick Canada? With us, you’ll work with a tight-knit team of creative thinkers who love what they do. We’re all about great ideas, big impact, and building meaningful relationships—inside the agency and out. Ready to make a mark? Let’s talk.

Weber Shandwick Canada recognizes that your health and wellbeing are a priority. 

 

The Weber Shandwick Collective recognizes that your health and wellbeing are a priority. This is why we offer a full suite of benefits including:

• Medical
• Dental
• Vision
• RRSP (with employer match)
• Tuition Reimbursement
• Juice Money – $60 monthly reimbursement to be used towards purchases that nourish your health, mind, body, and soul
• Bring Your Own Device (BYOD) – $50 monthly cell phone reimbursement
• MyDays – Flexible time off
• Short-Term Disability
• Paid Parental Leave Policy

Weber Shandwick is proud to be an Equal Opportunity/Affirmative Action employer. Weber Shandwick recruits qualified applicants without regard to race, colour, religion, gender, age, ethnic or national origin, physical or mental disability, sexual orientation, gender identity, marital status or citizenship status.

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What You Will Do:

• Manage work schedules and domestic/international travel for Executive
• Schedule conference calls and video meetings with domestic/international employees
• Executive protocol work at events, etc
• Phone and external visitor response
• Expense and slip processing
• Personal assistance tasks
• Project management and other administrative affairs
• Other duties to support the executive

What You Will Need:

• At least 5 years of executive assistant experience
• Fluent in English communication skill to communicate with overseas employees (speaking, writing, reading, etc.) 
• Ability to utilize OA
• No disqualifications for overseas business trips
• Available to work in Seoul, Korea

 

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Note from the team

Weber Shandwick is proud to be an equal opportunity employer. Weber Shandwick is committed to building a culture where all employees are seen as equal, are respected and where all opinions are heard. We take pride in our inclusive hiring, as well as our diverse workforce and we welcome applications from all qualified candidates.

Personal data held by Weber Shandwick relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Due to the large number of applications received, we apologize if we are unable to provide a response or feedback on unsuccessful applications. We appreciate the time taken to apply for the role and your recent interest in Weber Shandwick.

 

Who is Weber Shandwick? 

We create cultural value and help brands navigate the ever-changing age of earned: an age where consumers actively say no to advertising; an age where everyone is an influencer that can make or break your brand; an age where content can be turned into commercial opportunity.

Our talented team builds brands by finding connection points in the real world. We energise the right mix of talent, using the right platforms and latest technology to choreograph stories that make a real and meaningful impact for some of the world’s leading brands and businesses such as HSBC, Unilever and eBay to name a few.  

We earn affection, attention, affinity, and purchase by delivering value to people around the world, with deep specialisms spanning technology, entertainment & lifestyle, and energy. We are known for:  

• Developing data driven insights and strategies to drive measurable impact 
• Creating impactful campaigns that tap into culture  
• Creating channel and platform agnostic campaigns that grow organically
• Delivering integrated campaigns that are earned-first but deliver for paid and owned

What’s happening?

We’re hiring for a Senior Business Affairs Manager to join our team in London. This role would suit someone that’s currently in a Business Affairs or Project/Programme Management position.

You will work closely with our existing accounts, project, operations, and legal teams to add more senior capability, both to over-see and make changes to how we work.

This role will enhance the delivery of our work, with key focus areas being accurate documentation, and looking at how we are organised to deliver. Whilst this is predominantly an internal-facing role, some client management may be necessary when acting as a point of escalation. Internal stakeholder management is key.

Ideally, you’re a problem solver, a self-starter, a multitasker, and a quick thinker with a level head and excellent people skills. This important role will keep you on your toes with varying day-to-day work that is both fun and challenging. 

 

What will you be doing?

• Applying agency best practices to autonomously create and drive a process for seamless delivery across all work 
• Reviewing client SOWs and third-party contracts for suppliers / vendors.
• Supporting the teams on vetting, negotiating and contracting third parties, with keen attention to risk management
• Summarising client terms as they apply to suppliers
• Populating/checking standard form contracts
• Bridging the gap between the Account and Creative teams with Operations and Legal, ensuring all work is of the highest quality before going for review
• Identify areas where teams need additional clarification or guidance and create appropriate guidelines and materials
• Setting in place clear guidelines and boundaries to work to
• Work with financial Business Manager to identify areas of efficiency
• Maintain oversight of all client work streams in the Consumer practice to ensure consistency, knowledge sharing, and accurate financial reporting
• Identify and flag discrepancies in plans, demonstrating an understanding of how to efficiently address them and remove hurdles
• Prepare materials for contributing to resourcing meetings
• Proactivity build strong, positive relationships with team members at all levels, and act as a widely-known, helpful resource and problem solver

 

Who are you?

Qualifications:

• Significant experience in an agency or production environment
• Previous experience working in a similar programme management / business affairs role
• Proficient with Microsoft Office and Project Management tools
• Solid understanding with proven track record of contracting and negotiations
• Solid understanding of and familiarity with agency process and project lifecycles

Key skills:

• Be a strong hands-on individual that can organise and operate with multi-faceted teams
• Possess strong sense of curiosity, solution-oriented mentality, and critical thinking skills
• A proven upbeat, enthusiastic and self-starter attitude with the ability to inspire and motivate a variety of team members
• Commercially aware with good attention to detail
• Good negotiation skills and comfortable managing senior stakeholders
• Be able to correctly prioritise, with the ability to manage multiple workstreams from beginning to end
• An adaptable attitude and ability to think laterally

Core Benefits:

• Private medical insurance
• Group life assurance
• Group income protection
• Personal pension plan
• Employee Assistance Programme

Flexible Benefits:

• Buy or sell holiday
• Additional life assurance cover
• Critical illness insurance
• Personal Accident Insurance
• Dental insurance
• Travel insurance
• Health screening
• Gym discounts
• Cycle to work scheme
• Health cash plan
• Flexible working with our 3:2 hybrid work model
• Equivalent of $250 USD for new joiners on 6 month + contract to support home working setup
• 25 days’ annual leave (in addition to public holidays) plus 2 volunteering days, birthday day off work and discretionary festive closure
• Flexible public holidays 
• Sweets and snacks in the office
• Exclusive shopping discounts and perks
• Headspace membership
• Annual eyecare voucher
• Season ticket loan
• Referral bonus scheme
• Long service bonus
• Enhanced family leave
• Inclusive and invisible health policies

Note from the Talent Team:

We  appreciate the time take to apply for the role and your recent interest in Weber Shandwick. We will review all applications within five working days and be in touch with those who have been shortlisted to the next stage. Unfortunately, due to volume we are not able to get back to everyone individually so if you have not heard back from us unfortunately you have not been successful on this occasion and wish you all the best in your search.

At IPG DXTRA we are proud to be a Disability Confident Employer. We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

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