Administrative Assistant

Senior Manager, Integrated Media (MEDIA & INFLUENCER RELATIONS, TECHNOLOGY)

If you’ve got a passion for PR, a pulse on Canada’s evolving technology landscape, and in-depth experience with enterprise tech and/or telecom brands – here’s an opportunity to grow your career at a forward-thinking, award-winning integrated communications agency.

Weber Shandwick Canada is currently seeking a Senior Manager to join our Integrated Media team in Toronto. You’ll work with some of the most innovative companies shaping Canada’s digital future, developing and executing integrated earned, owned and paid campaigns that position them at the center of business, innovation, and policy conversations. You love the thrill of the pitch, building strong media and influencer relationships, and translating complex topics like AI, cybersecurity, cloud and 5G into compelling, accessible stories. You’re equally comfortable navigating the business press, national newsrooms, and tech trade media.

With 4-6 years of experience across the traditional media, influencer and digital/social landscapes, you’ll work within integrated account teams to create powerful campaigns that drive meaningful and measurable results.

Responsibilities:

• Help develop and execute innovative and award-winning integrated PR campaigns for major brands
• Develop strategic media relations plans, including goals and objectives, media targets, story angles and outreach approaches, in collaboration with and support from senior media relations experts
• Identify and build relationships with influencers and content creators to bring our clients’ stories to life through trusted and relatable voices
• Identify new outlets and platforms, and creative ways to propel earned-first storytelling for our clients
• Monitor media outlets, understand industry issues that directly and indirectly affect our clients, and analyze and distill meaningful insights from media coverage
• Develop strategic messaging and provide counsel for clients’ issues and reputational risks
• Proactively monitor social media and influencer space for brand-building opportunities while also developing a sense of competitor programs and relevant cultural conversations
• Develop and track meaningful KPIs to measure the success of campaigns and return on investment for our clients
• Participation in office-wide initiatives, seminars and meetings to further professional learning and development
• Assist in the development and coaching of junior team members
• Actively participate in agency development and assist with new business

KEY QUALIFICATIONS:

• Approximately 4-6 years of experience, ideally in an agency, communications or journalism environment
• Strong understanding of the overall media and social media landscapes
• Experience working with technology and/or telecom clients 
• Established media relationships and examples of past success
• Proven ability to garner earned-first coverage and conversation on behalf of brands, organizations, companies or other institutions
• Familiarity with media and/or influencer databases, journalist-led tools and resources
• Ability to work effectively with integrated agency teams
• A working style that is self-motivated, well-organized and resilient to ever-changing timelines, requests and deliverables
• Strong written, verbal communication, presentation, collaboration and problem-solving skills

The Weber Shandwick Collective recognizes that your health and wellbeing are a priority. This is why we offer a full suite of benefits including:

• Medical
• Dental
• Vision
• RRSP (with employer match)
• Tuition Reimbursement
• Juice Money – $60 monthly reimbursement to be used towards purchases that nourish your health, mind, body, and soul
• Bring Your Own Device (BYOD) – $50 monthly cell phone reimbursement
• MyDays – Flexible time off
• Short-Term Disability
• Paid Parental Leave Policy

Salary range: $79,000 – $95,000 
Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications.

Weber Shandwick is proud to be an Equal Opportunity/Affirmative Action employer. Weber Shandwick recruits qualified applicants without regard to race, colour, religion, gender, age, ethnic or national origin, physical or mental disability, sexual orientation, gender identity, marital status or citizenship status.

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Executive Assistant 

About United Minds

United Minds, part of the Weber Shandwick Collective, is Weber Shandwick’s in-house management consultancy that helps clients transform their organizations, with a particular focus on the people’s side of change. We are dedicated to making business more human through organizational transformation.

It is through this enduring purpose that we are able to work each day alongside a global team of warm, intelligent business strategists, writers, organizational psychologists, photographers, actors and teachers.

Together, we support change management, leadership impact, DE&I, employee experience and culture initiatives for some of the world’s most recognizable brands.

The Opportunity

United Minds is looking for a seasoned Executive Assistant to support the team with day to day administrative and operational duties. The ideal candidate will be someone who is proactive, resourceful, highly organized, diligent, detail-oriented, efficient, and takes initiative. This EA would be unflappable and thrive in a high-intensity, fast-paced environment. Due to the nature of the work, the candidate must have meticulous attention to detail and able and eager to manage multiple responsibilities.

Responsibilities

• Provide EA support for United Minds’ CEO including:
  • Calendar and appointment management (navigating both internal teams as well as interfacing with clients and prospects)
  • Time and expense submissions
  • Domestic and international travel arrangements, including preparation of detailed travel itineraries
  • Oversee logistics and provide both on-site and virtual support for internal and external meetings (scheduling, room booking, catering, material prep, key stakeholder coordination, etc.)
  • Office expenses, including supplies, subscriptions, and gifts
• Provide light administrative support to:
  • 5 members of UM’s senior leadership team (travel, expenses, basic meeting support)
  • VP, Operations (logistics for internal team meetings, and coordination of operational processes such as onboarding, resourcing and L&D trainings, etc.)
• Support senior team in keeping appropriate agency systems updated (e.g. client and team listservs, etc.)
• Work with team members to create vendor reports and purchase orders
• Galvanize and reinforce company culture through the management of recognition and celebratory events (birthdays, anniversaries, office summer/holiday parties, happy hours, etc.)
• Update, modernize and oversee management of essential team documents and resources
• Other special projects as assigned

Basic Qualifications:

• At least 5 years of professional experience in a fast paced, professional environment
• Previous assistant experience in a professional services organization or agency environment
• Proficient in MS Office, Word and Excel with strong PowerPoint skills and experience editing presentations
• Smart, self-starter, resourceful, service-oriented partner and ready to jump in
• Ability to have discretion with confidential information
• Excellent attention to detail and flawless execution
• Thrive in a fast paced environment and be solution-oriented
• Client service experience a plus
• Knowledge of SAP is a plus

ADDITIONAL INFORMATION.

NYC Salary Range: $70,000-$95,000

Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications.

The Weber Shandwick Collective recognizes that your health and wellbeing are a priority. This is why we offer a full suite of benefits including: 

• Medical
• Dental
• Vision
• 401k (with employer match)
• Tuition Reimbursement
• Juice Money – $60 monthly reimbursement to be used towards purchases that nourish your health, mind, body, and soul
• MyDays – Flexible holiday schedules
• Short-Term Disability
• Paid Employee Family Leave
• Family Building Benefit

United Minds is proud to be an Equal Opportunity/Affirmative Action employer. United Minds recruits qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status or citizenship status.

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Job Summary

Weber Shandwick is seeking a dynamic and motivated Junior Art Director to join our growing creative team. We are looking for someone with the right combination of self-motivation, conceptual approach, and the artistic skills necessary to create, sell and execute impactful ideas for our clients. You will be creating videos, social content, activations and experiences for our clients. A passion for type and design, the ability to visually convey your ideas through beautiful comps, and an appreciation for brand consistency must be in your DNA.

RESPONSIBILITIES

• Develop original concepts with the intention of sparking conversation and engagement in media
• Collaborate with copywriters, producers, creative directors and other team members to flesh out the creative development of your executions
• Create designs and layouts, establishing the look/tone/feel for campaigns and executions, and convey ideas through well-designed presentations
• Translate video story ideas into visual sequences through storyboards, mood boards, etc.

• Present your own creative work internally to teammates
• Assist creative leads in organizing, attending and directing external agency partners in still and video production
• Ensure all creative adheres to brand guidelines
• Maintain strong working knowledge of product features and benefits
• Incorporate feedback from Creative Directors, teammates and clients with precision and a positive attitude

QUALIFICATIONS

• Must have a portfolio (may include spec work, college work and design examples)
• Ability to work quickly, efficiently, and accurately within all required aspects of the Adobe Creative Suite (Photoshop, InDesign, Illustrator) as well as presentation software such as Keynote and PowerPoint
• Familiarity with After Effects, Figma and/or Sketch

• Ongoing drive to understand emerging techniques, trends and philosophies in design, technology, interaction and social media

• Willingness to push creative boundaries
• Able to prioritize and manage own time

• Work well across various teams
• Art education in advertising design and conceptual thinking is preferred

MINIMUM REQUIREMENTS

• Strong decision-making skills
• Aptitude for being well organized
• Ability to multi-task and perform in a fast-paced, deadline-oriented environment
• Resourceful, entrepreneurial and inclusive

The Weber Shandwick Collective recognizes that your health and wellbeing are a priority. This is why we offer a full suite of benefits including:

• Medical
• Dental
• Vision
• RRSP (with employer match)
• Tuition Reimbursement
• Juice Money – $60 monthly reimbursement to be used towards purchases that nourish your health, mind, body, and soul
• Bring Your Own Device (BYOD) – $50 monthly cell phone reimbursement
• MyDays – Flexible time off
• Short-Term Disability
• Paid Parental Leave Policy

Weber Shandwick is proud to be an Equal Opportunity/Affirmative Action employer. Weber Shandwick recruits qualified applicants without regard to race, colour, religion, gender, age, ethnic or national origin, physical or mental disability, sexual orientation, gender identity, marital status or citizenship status.

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